Vendor Bump in/out:

• This is arranged via vendor to couple as the couple have hired

• Installations/furniture/florals/vans need to be removed from site prior to the couple checkout time (usually 10am morning after wedding)

• If special bump in/bump out times need to be arranged please contact the venue manager

• Usually vendors can bump in/out at a reasonable time on wedding day, agreed between vendor and couple.

• Venue manager is usually on site from 12pm on wedding day until 1130pm.

Catering Specific:

• The two Catering areas are the venues suggested spots to set up. These spaces are open air, on grass. These spots allow for water and power connection whilst staying somewhat out of view of the event.

• Driving to the catering area is only following the site plan arrows above under direction of venue manager.

• You can set up anywhere given you don’t drive on our two ceremony areas, and you can run off the generators. Generator noise and water supply need to be considered when consulting with the couple about the catering location.

• In wet weather, the closer to the Reception space the better. Please consider where the doors are on the Indoor reception space in location to your catering area.

• Bins are located at the rear of the Venue or a skip bin at the entrance if needed.

• Power supply is provided, under direction of venue manager. We are completely off grid so power needs to be allocated correctly per vendor requirements and location.

• 15 amp plug is available at rear of venue

• 1 x 7 KVA Generator is available with 15 amp plug

• 2 X 2.2KVA silent generators are available/shared between vendors needed.

• No use of indoor kitchen/dishwasher/Gas cooktop. No food prep inside the Venue

• A cold room is available for use by the couple/catering/bar staff

Bar Specific:

• Bar space on our site plan is just the most common area. You can set up anywhere given you can run off a generator and don’t drive on our ceremony areas. Please consider water supply in this decision.

• Driving to the catering area is only following the site plan arrows above under direction of venue manager. We will provide power and water if needed

• 15 amp plug is available at rear of venue

• 1 x 7 KVA Generator is available with 15 amp plug, shared with catering.

• 2 X 2.2KVA silent generators are available/shared between vendors needed.

• No access to dishwasher/house to wash glassware

• All bottles and glasses to be cleared by bar staff prior to departure.

• A cold room is available for use by the couple/catering/bar staff

• Bins are located at the rear of the Venue or a skip bin at the entrance if needed.

• Alcohol delivery vehicles such as Dan Murphys, are to follow the same drive path as the bar arrows in the site plan above. Delivery vehicles are not to drive on the open grass area near the cocktail area or around the back of the firepit.

Stylist/Coordinator Specific:

• The indoor Function room is 15m x 8m.

• Indoor reception space is within the Venue building. This can seat up to 120 with no dance floor, however it is more comfortable for approx 80 guests for a seated dining with room for a dance floor.

• Dance floor will need an alternate location if 85+ people are seated for dining - this is our recommendation.

• There are 2 x feature wooden beams spaced 5m apart. Please discuss hanging anything from these prior.

• Polished concrete floor

• Sheer curtains + blockout blinds on the western wall

• Dimmable downlights

• 3 large fans that provide great airflow.

• Indoor speakers - connect via airplay

• Music off by 11pm

• All guests depart by 1130pm

• All Venue tables are to be used indoors and only used outdoors if there is no chance of rain. All reception furniture is left indoors for the couple/coordinator/stylist to put in place on wedding day. Only wooden bench seats can be left outdoors. All reception furniture is to be brought back indoors at the conclusion of the event. Moving tables/chairs indoors and outdoors is not a venue manager responsibility - additional coordinator/styling staff may be required as each table requires 2 people to lift.

DJ/Music Specific:

• When setting up indoors/outdoors must not face to the West - please touch base with the venue manager prior to setting up

• Noise/music DB limit 95 Decibels

• No subwoofers

• No tribal drums without prior approval

• All music to be switched off by 11pm

• If power is required at an area such as the ceremony site, please ask the venue manager for a silent generator and extension lead.

Transport

• Large busses are able to drive to the top of the driveway and then turn left into the carpark entrance. You can drop guests in the carpark and then park your bus, or exit out the carpark exit. Our turnaround point in front of the venue is not suitable for busses. Avoid turning around/driving on the grass where possible.

• If you require to drop guests off infant of the venue, you can drop them, then reverse your way back to the entrance of the carpark to turn left into the carpark.

• An option for buses who remain onsite parked in the carpark to wait for guest departure is to turn right out the exit of the carpark, then reverse your way to the top of the venue for guest collection. This will point you in the correct direction for exiting the venue via road.

• The carpark exit is not suitable to turn left out of for large busses.

• Buses can park in the carpark if needed or at the entrance to the property.

• Please find the venue manager, or have their numbers below handy for direction if needed, or for assistance when manoeuvring the bus to ensure the safety of all guests and yourself.

Contact Details:

Email: enquiries@maroonhillestate.com

Phone:

• Venue Manager Drew: 0477 906 817

• Venue Manager Mick: 0499 186 133

• Venue Owners Rhys + Sarah: 0437 400 979

Socials:

We’d love you to share/tag any content from the day!

Instagram: @maroonhillestate

Facebook: Maroon Hill Estate

Tik Tok: Maroon Hill Estate